Police Officer Off-Duty Work Contract

Please correct the field(s) marked in red below:

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The Goodyear Police Department (GPD) and:
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An Arizona (Choose One):
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enter into this agreement, subject to the conditions herein, for off-duty police officer(s) for: (security, event, or activity)
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Person(s) authorized to request officers:
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Telephone Number(s):
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Fax

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Email Address:
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Job Location:
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Type of Work:
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Specific duties:
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Job Site (on-site) Contact Person:
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Phone Number:

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If a vehicle is needed and/or required, there will be an additional fee of $5.00 per hour, paid to the City of Goodyear.
** NOTE: A vehicle will be required for any traffic control work.

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For a one-time event, indicate Date, Start Time, & End Time:
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For a recurring job, select the Days of the Week needed & indicate Dates, Start, and End Times:
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Date to Start:
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Start Time:

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End Date (if known):
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End Time:

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Expected Attendance:
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# of Officer(s):
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# of Supervisor(s):
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Will alcohol be served?
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License #:
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Class:

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If liquor license is pending, indicate Expected Issue Date and Class Requested:
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Class Requested:

**NOTE: Service of alcohol will require 2 or more officers.

** Special events where there are to be a large gathering of people will require 2 or more officers depending on the event (Events such as Black Friday store sales and other social events).


BILLING INFORMATION

Check(s) payable to the individual officer(s) or supervisor(s).

RATE OF PAY:

$ 35.00 PER HOUR/PER OFFICER

$ 40.00 (per required supervisor) PER HOUR/PER SUPERVISOR (if 4 officers, then 1 must be a supervisor)

Under Option A, a Certificate for General Liability showing Limits, Coverages, and naming the City of Goodyear as an Additional Insured must be provided to, reviewed and accepted by the City of Goodyear Risk Management department or designee. The officer(s) must be put on the payroll of the employer and paid as an employee of the company or organization receiving services identified above. In addition a Certificate of Worker’s Compensation shall be sent to the City of Goodyear Risk Management Department or designee.


Check(s) payable to the individual officer(s) or supervisor(s).

RATE OF PAY:

$ 35.00 PER HOUR/PER OFFICER

$ 40.00 (per required supervisor) PER HOUR/PER SUPERVISOR (if 4 officers, then 1 must be a supervisor)

Under Option B, the City of Goodyear provides the insurance and Workmen’s Compensation coverage needed.
$ 12.00 additional PER HOUR/PER EMPLOYEE
Check payable to the City of Goodyear.


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Person responsible for payment:
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Phone #:

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Fax:

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Billing Address:

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The contractor will always be invoiced for the workers comp insurance and the use of city vehicles with checks payable to the City of Goodyear. All checks will be remitted to the City of Goodyear. Under no circumstances will checks for insurance/vehicle fees be given to the Officers by the contractor.

PAYMENT OPTIONS

The contractor may choose to pay the officer(s) at the end of each off-duty job(s). The contractor can pay the officer in cash or check payable to the officer(s) working the off-duty job.

The contractor may choose to be billed for the officer(s) work. Choosing this option the contractor will be invoiced by email. Choosing this option the contractor will issue checks payable to the individual Officer(s) who work the off-duty job(s).

ALL PAYMENTS MUST BE REMITTED WITHIN 14 CALENDAR DAYS OF THE DATE OF BILLING.

  

All checks will be forwarded to:

Goodyear Police Department

Attn: Off-Duty Work Coordinator

P.O. Box 5100

Goodyear, Arizona 85338


TERMS AND CONDITIONS:

The parties agree to the following Terms and Conditions:

All temporary employment activities of GPD personnel are conditioned upon the receipt of prior approval from the Chief of Police, or his designee, to engage in said temporary employment activities.

All off-duty employment at temporary work sites under this Agreement will be arranged with the GPD Off-Duty Work Coordinator. 

All GPD employees stationed at temporary work sites pursuant to this Agreement are subject to mobilization by GPD in the event of an emergency, or pursuant to GPD bona fide staffing needs. 

The Chief of Police or his designee may cancel or terminate any off-duty, temporary work assignment under this Agreement whenever necessitated by virtue of a police or community emergency, and for any other situations where, under the circumstances, said cancellation or termination is deemed appropriate by the Chief of Police or his designee.

The Contractor must cooperate fully in the identification, apprehension and prosecution of any person involved in any crime that occurs at any temporary work site while a GPD member staffs the same pursuant to this Agreement.

This Agreement must be executed by both parties prior to any staffing of off-duty personnel to a temporary site.

The Contractor must give at least forty-eight (48) hours advance notice of the need for any temporary, off-duty employment.

The Contractor will incur a minimum charge of four (4) hours for any temporary, off-duty employment.

The Contractor must purchase and maintain the insurance required by this Agreement, as evidenced by a Certificate of Insurance, prior to the commencement of any GPD staffing at any temporary work site. The Certificate of Insurance must be completed and filed with the GPD Off-Duty Work Coordinator prior to the commencement of any temporary staffing under this Agreement.

INDEMNIFICATION: The City of Goodyear will defend, hold harmless and indemnify any officer or employee of the City of Goodyear from and against any and all claims and civil liability for alleged acts, errors, or omissions of any nature occurring while acting in an authorized governmental or proprietary capacity and in the course and scope of employment or authorization of the City of Goodyear.

The below-named employer or contractor agrees that he will indemnify, save harmless and defend the City of Goodyear off duty Officer(s) and the City of Goodyear and all of its agencies, departments, officers and employees from and against any and all claims by or on behalf of any third person or entity and Workers’ Compensation claims arising out of any alleged act or omission of said Officer(s) occurring at the direction of and/or within the scope of his employment, or authorization by said employer or contractor.

The Certificate of Insurance for General Liability must clearly list the City of Goodyear as Certificate Holder and Additional Insured, and must, at a minimum, provide for the following levels of insurance coverage:

- Contractor must maintain “occurrence” form Commercial General Liability Insurance with a limit of not less than $1,000,000 for each occurrence, $1,000,000 Products and Completed Operations Annual Aggregate, and a $1,000,000 General Aggregate limit. The policy must cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and contractual liability for the liability assumed under this Agreement.

- Statutory Workers Compensation Insurance and Employers’ Liability Insurance of $100,000 each accident, $100,000 each disease, and $500,000 policy limit.

Payment must be received by GPD within two (2) weeks of the invoice date. Payments in the form of a check must be made payable to the individual Officer who works the off-duty job. Payments received after thirty (30) days are considered late. The Contractor must pay a penalty fee of ten (10) percent of the original invoiced amount to each employed off-duty officer and to the City of Goodyear for Option B (if exercised). After sixty (60) days late the penalty will be fifteen (15) percent, after ninty (90) days late the penalty will be twenty (20) percent and legal action will begin.

The Contractor must notify the GPD Off-Duty Work Coordinator at least twenty-four (24) hours prior to the cancellation of any temporary work assignment under this Agreement. The Contractor must call the Off-Duty Work Coordinator at 623-693-0082 and/or the Off-Duty Work Scheduler at 623-670-1771 as well as faxing said notice to 623-882-7687. Failure to adhere to the twenty-four (24) hour cancellation requirement will result in a charge to the Contractor of the minimum of the four (4) hour fee.


RESTRICTIONS:

The primary concerns of the Goodyear Police Department regarding officers working Off-Duty are protecting the employee from hazards that may result directly or indirectly by the employment, conflicts of interest that may arise from the employment, liability and risk management concerns, and providing a professional service to the community.

In response to these concerns, the Goodyear Police Department prohibits officers from working Off-Duty in the following situations:

- Outside the Goodyear City limits;

- Where the employer restricts the employee from performing his/her duty as a Goodyear Police Officer, or where a uniformed officer is required to perform non-police related work;

- Where the work involves a labor dispute of the outside employer and a former employee;

- For private investigative work for which a state license would normally be required;

- At locations where the employer will not hire an adequate number of officers or establish adequate security measures to safely handle the assignment;

- When risks or insurance matters have not been adequately addressed.

The Goodyear Police Department reserves the right to change the rate of pay and terms of this Work Agreement provided that at least 60 days written notice is given to the company at the billing address indicated herein. Upon notice of such change, the company reserves the right to cancel this Work Agreement if the company does not agree to the change in rate of pay or terms.

The person responsible for payment herein, and the company or organization receiving the services identified above, shall indemnify, defend, release and hold harmless the City of Goodyear, the Goodyear Police Department, and their officers, agents, employees and officials from and against any and all claims, damages, liabilities, costs and expenses, including attorney fees, arising out of performance of services under this agreement.


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I HAVE READ, UNDERSTAND, AND WILL COMPLY WITH THE ABOVE RESTRICTIONS.
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This agreement is effective:
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through:
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NOTE: All agreements are binding for one year, unless otherwise agreed to, in writing.

Contact: Off-Duty Work Coordinator, Goodyear Police Department  |  Email  |  Fax: 623-882-7657

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